ADMINISTRATIVE INTERN

OBJETIVO DEL PUESTO

Provide support to the Administrative Coordinator in the execution of processes, guidelines, and management of administrative information, ensuring the functionality, availability, and existence of services and material resources necessary for the operation of the firm.

Bachelor’s degree or current student in: Business Administration, Finance, and/or Accounting.

PERFIL

  • Gender: Indistinct
  • Age: 20-25 years
  • Marital Status: Indistinct
  • Availability: Immediate
  • Part-time / Full-time
  • Excellent presentation

ACTIVIDADES

Financial Administration:

  • Support in the registration of income, expenses, and transfers in the administrative tool.

  • Assist in generating income and expense reports.

  • Participate in the consolidation of information for the administrative meeting.

  • Prepare preliminary information for accounting firm.

  • Follow up on tax strategies dictated by the accounting firm.

  • Follow up on Accounts Receivable (AR) and Accounts Payable (AP).

  • Support in client collections follow-up.

  • Carry out procedures and obtain quotes as designated by the Administrative Coordinator.

  • Process purchase orders, requisitions, and payment requests.

  • Support in the follow-up of scheduled payments.

  • Update AR and AP calendar.

  • Follow up on purchases of supplies, services, and fixed assets.

  • Follow up on vendor quotations.

Human Resources:

  • Organize and file personnel records.

  • Support in staff onboarding.

  • Participate in termination, resignation, or dismissal procedures.

Office Administration:

  • Generate quotations and/or negotiations with suppliers.

  • Coordinate purchase of office supplies.

  • Classify office information in folders.

  • Organize information for filing in archives.

  • Organize the office library.

  • Populate and organize the office contact database.

  • Update and organize the office agenda.

  • Follow up on maintenance of office furniture and equipment.

KNOWLEDGE

  • Advanced:
    • Microsoft Office
  • Intermediate:

    • Financial accounting

    • Budget preparation

    • Design and monitoring of financial indicators

    • English

  • Desirable:

    • Project management (Basecamp, Wrike, MS Project)

    • English language (70%)

    • Spanish language (100%)

    • Use of Mac and PC operating systems

COMPETENCIES AND SKILLS

  • Expression and creativity:

    • Ability to clearly express ideas and concepts both verbally and in writing.

    • Strong verbal and written communication.

    • Excellent spelling and grammar.

  • Social skills:

    • Ease in building relationships with others (social interaction skills).

    • Teamwork and collaboration.

    • Leadership and team motivation.

    • Ability to communicate and interact across different organizational levels.

  • Results-oriented:

    • Analytical skills.

    • Problem-solving.

    • Task follow-up.

    • Goal-oriented work.

    • Self-management to achieve results.

    • High productivity.

    • Proactivity and initiative.

    • Strategic planning.

  • Order and structure:

    • Punctuality.

    • Organization and structure.

    • Responsibility and commitment.

    • Attention to detail and thoroughness.

  • Self-management:
    • Ability to work under pressure.

PROCESS AND RESPONSIBILITIES

  • Strategic planning:

    • Strategic planning of annual goals.

    • Management of financial resources.

  • Project planning:

    • Project planning.

    • Project development budgeting.

  • Coordination:

    • Negotiation with suppliers.

    • Negotiation with clients.

  • Follow-up:

    • Follow-up on account collections/payments.

    • Implementation of tax strategies.

    • Purchasing processes.

  • Information management:

    • Generation of administrative/financial reports.

    • Analysis of administrative information.

    • Organization of accounting information.

    • File management.

  • Human Resources:
    • Human capital administration.

Interested candidates should send their CV in PDF format to jobs@a-001.com with the job title (ADMINISTRATIVE INTERN) in the subject line.

Emails that do not meet the specified criteria or are sent without a prior appointment will not be considered.

 

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